OFFICE OF THE DEAN (ALUMNI AFFAIRS & INTERNATIONAL RELATIONS)
INDIAN INSTITUTE OF TECHNOLOGY
KHARAGPUR – 721 302
TENDER ENQUIRY FORM
The Office of the Dean(AA&IR) intends to procure Laptops for Institutional Development Executives as per specification given below from the Manufacturer or their authorized dealers/distributors and invite quotations in accordance with the terms and conditions detailed in the attached sheet. Kindly send your offer with precise and complete terms within the time mentioned.
Item Minimum Specification Processor 5th Generation Intel Core-i5, 52xx/53xx series, 2 Ghz (base frequency) or higher, 3 M Cache, power dissipation maximum 30W Memory 4GB DDR3 1600 MHz Hard Disk 1 TB 5400 rpm or higher SATA Connectivity Integrated 10/100/1000 Base-T Ethernet LAN IEEE 802.11 b/g/n Wireless. Antenna should not be externally connected. Bluetooth 4.0 Ports At least 2 USB 3.0, 1 USB 2.0 1 HDMI 1 RJ-45 1 headphone 1 microphone Graphics NVIDIA GeForce/AMD Radeon Graphics with at least 2GB Dedicated RAM Audio Integrated audio with stereo speakers Optical Drive CD/DVD R/W drive Webcam HD Webcam (front-facing) with integrated digital microphone Expansion slots 1 multi-format SD media card reader Display 15" or higher LCD (1366 x 768) Keyboard Backlit keyboard OS Genuine Windows 8 preloaded with original media supplied Battery Minimum 4 cell Li-Ion battery Carrying case OEM carrying case Warranty 5 years on laptop. Warranty details should be clearly specified.
TERMS & CONDITIONS FOR SUBMISSION OF QUOTATION FOR SUPPLY OF STORES 1.(a) Rate : The rate quoted must be exclusive of Excise Duty, Packing & Forwarding charges, Sales Tax, Freight charges and Insurance charges. All the charges like Excise Duty, Sales Tax, Freight, Insurance, Handling charges etc. as applicable must be shown separately. The stores are required to be dispatched by passenger train F.O.R. Kharagpur or by Road Transport or delivered at this Institute under the Suppliers’ own arrangement, free of additional charges. The risk of damage or loss in transit if any will be that of the suppliers. Manufacturer’s price list, Technical leaflet, samples, catalogue whenever applicable, should invariably be submitted. (b) (i) Excise Duty : It may please be noted that Institute is exempted from the payment of excise Duty for scientific instrument/equipment for which necessary certificate shall be provided by the Institute, on request. (ii) Sales Tax/VAT: Extra as applicable (iii) Way Bill: This is issued against Consignment Note in and a copy of Invoice. 2. [a] Consignee : All stores are to be consigned in the name of Dean(AA&IR), Indian Institute of Technology, Kharagpur-2 (West Bengal, Pin : 721302). [b] Disposal of Dispatch Documents: The Railway Receipt/PWB/Consignment Note along with the relevant bill and three priced challan each in triplicate, should be dispatched to the Deputy Registrar (S&P), I.I.T Kharagpur immediately on completion of dispatch. If these documents do not reach the Deputy Registrar (S&P) in time all wharfage/demurrage incurred, if any, will be recoverable from the suppliers. 3. Delivery Period: The stores are required to be delivered/dispatched within the delivery period mentioned in the order. All offers of delivery should be made ex-stock, and a clear note should be inserted in case exstock delivery is not possible. No mobilization of advance is payable against the Purchase Order. 4. Quality & Specification of Stores: The stores offered should be of the best quality available, unless otherwise specified, conforming strictly to the National/International specification. The Institute reserves the right to reject such stores if found unacceptable on these grounds. The guarantee and warranty offered be specifically mentioned. 5. Liquidated Damages: If a firm accepts an order and fails to execute the same, in full or part, as per the terms and conditions stipulated therein, it will be open to this Institute to recover liquidated damages from the firm at the rate of 1% of the value of the un-delivered stores per month or part thereof, subject to a maximum of 5% of the value of the undelivered stores. It will also be open to this Institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm which accepted and then failed to execute the order according to stipulation agreed upon. 6. Submission of Quotation: The tender is to be sent in a sealed packet, containing two separate sealed envelopes (one each for Technical Bid and Price Bid). All quotations must be forwarded in sealed cover addressed to the Dean, Alumni Affairs &International Relations so as to reach within the specified period. The reference to the Enquiry No. and the last date of submission must clearly be super scribed on the sealed envelope. If no counter offer is made in the quotation, it will be taken for granted the offer is strictly in accordance with the specification and terms and conditions laid down in the tender notice. 7. Opening of the Quotation: Every quotation will be opened at the Office of the Dean(AA&IR) at 4:30 PM on 24th March, 2014. 8. Period of Validity: A quotation shall remain valid for acceptance at least for a period of 90 days from the date of opening. 9. Income Tax Clearance: Current Income Tax and Sales Tax clearance certificates or returns must be submitted to the Stores & Purchase Section, IIT, Kharagpur, as per existing guidelines in vogue, before submission of final bill for payment, if not supplied earlier. Submission of PAN and Xerox copy of the PAN card is must. 10. Payment : Payment will be made through bank transfer to your account, normally within 30 days from the date of receipt of bill or of the stores in good order and condition, whichever is later for which the supplier must provide their bank account number, bank address/branch details/branch code and IFSC code. 11. Rejection of Offer: The Institute reserves the right to ignores or reject any offer including the lowest without assigning any reason. The Institute does not bind itself to accept the lowest offer. 12. Dispute: In case of dispute, the matter shall be settled mutually, failing which the decision of the Director, IIT Kharagpur shall be final and binding on the bidders.
Click here to download complete tender notification
For more details click here or visit http://iitkgp.ac.in/
TENDER ENQUIRY FORM
The Office of the Dean(AA&IR) intends to procure Laptops for Institutional Development Executives as per specification given below from the Manufacturer or their authorized dealers/distributors and invite quotations in accordance with the terms and conditions detailed in the attached sheet. Kindly send your offer with precise and complete terms within the time mentioned.
Item Minimum Specification Processor 5th Generation Intel Core-i5, 52xx/53xx series, 2 Ghz (base frequency) or higher, 3 M Cache, power dissipation maximum 30W Memory 4GB DDR3 1600 MHz Hard Disk 1 TB 5400 rpm or higher SATA Connectivity Integrated 10/100/1000 Base-T Ethernet LAN IEEE 802.11 b/g/n Wireless. Antenna should not be externally connected. Bluetooth 4.0 Ports At least 2 USB 3.0, 1 USB 2.0 1 HDMI 1 RJ-45 1 headphone 1 microphone Graphics NVIDIA GeForce/AMD Radeon Graphics with at least 2GB Dedicated RAM Audio Integrated audio with stereo speakers Optical Drive CD/DVD R/W drive Webcam HD Webcam (front-facing) with integrated digital microphone Expansion slots 1 multi-format SD media card reader Display 15" or higher LCD (1366 x 768) Keyboard Backlit keyboard OS Genuine Windows 8 preloaded with original media supplied Battery Minimum 4 cell Li-Ion battery Carrying case OEM carrying case Warranty 5 years on laptop. Warranty details should be clearly specified.
TERMS & CONDITIONS FOR SUBMISSION OF QUOTATION FOR SUPPLY OF STORES 1.(a) Rate : The rate quoted must be exclusive of Excise Duty, Packing & Forwarding charges, Sales Tax, Freight charges and Insurance charges. All the charges like Excise Duty, Sales Tax, Freight, Insurance, Handling charges etc. as applicable must be shown separately. The stores are required to be dispatched by passenger train F.O.R. Kharagpur or by Road Transport or delivered at this Institute under the Suppliers’ own arrangement, free of additional charges. The risk of damage or loss in transit if any will be that of the suppliers. Manufacturer’s price list, Technical leaflet, samples, catalogue whenever applicable, should invariably be submitted. (b) (i) Excise Duty : It may please be noted that Institute is exempted from the payment of excise Duty for scientific instrument/equipment for which necessary certificate shall be provided by the Institute, on request. (ii) Sales Tax/VAT: Extra as applicable (iii) Way Bill: This is issued against Consignment Note in and a copy of Invoice. 2. [a] Consignee : All stores are to be consigned in the name of Dean(AA&IR), Indian Institute of Technology, Kharagpur-2 (West Bengal, Pin : 721302). [b] Disposal of Dispatch Documents: The Railway Receipt/PWB/Consignment Note along with the relevant bill and three priced challan each in triplicate, should be dispatched to the Deputy Registrar (S&P), I.I.T Kharagpur immediately on completion of dispatch. If these documents do not reach the Deputy Registrar (S&P) in time all wharfage/demurrage incurred, if any, will be recoverable from the suppliers. 3. Delivery Period: The stores are required to be delivered/dispatched within the delivery period mentioned in the order. All offers of delivery should be made ex-stock, and a clear note should be inserted in case exstock delivery is not possible. No mobilization of advance is payable against the Purchase Order. 4. Quality & Specification of Stores: The stores offered should be of the best quality available, unless otherwise specified, conforming strictly to the National/International specification. The Institute reserves the right to reject such stores if found unacceptable on these grounds. The guarantee and warranty offered be specifically mentioned. 5. Liquidated Damages: If a firm accepts an order and fails to execute the same, in full or part, as per the terms and conditions stipulated therein, it will be open to this Institute to recover liquidated damages from the firm at the rate of 1% of the value of the un-delivered stores per month or part thereof, subject to a maximum of 5% of the value of the undelivered stores. It will also be open to this Institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm which accepted and then failed to execute the order according to stipulation agreed upon. 6. Submission of Quotation: The tender is to be sent in a sealed packet, containing two separate sealed envelopes (one each for Technical Bid and Price Bid). All quotations must be forwarded in sealed cover addressed to the Dean, Alumni Affairs &International Relations so as to reach within the specified period. The reference to the Enquiry No. and the last date of submission must clearly be super scribed on the sealed envelope. If no counter offer is made in the quotation, it will be taken for granted the offer is strictly in accordance with the specification and terms and conditions laid down in the tender notice. 7. Opening of the Quotation: Every quotation will be opened at the Office of the Dean(AA&IR) at 4:30 PM on 24th March, 2014. 8. Period of Validity: A quotation shall remain valid for acceptance at least for a period of 90 days from the date of opening. 9. Income Tax Clearance: Current Income Tax and Sales Tax clearance certificates or returns must be submitted to the Stores & Purchase Section, IIT, Kharagpur, as per existing guidelines in vogue, before submission of final bill for payment, if not supplied earlier. Submission of PAN and Xerox copy of the PAN card is must. 10. Payment : Payment will be made through bank transfer to your account, normally within 30 days from the date of receipt of bill or of the stores in good order and condition, whichever is later for which the supplier must provide their bank account number, bank address/branch details/branch code and IFSC code. 11. Rejection of Offer: The Institute reserves the right to ignores or reject any offer including the lowest without assigning any reason. The Institute does not bind itself to accept the lowest offer. 12. Dispute: In case of dispute, the matter shall be settled mutually, failing which the decision of the Director, IIT Kharagpur shall be final and binding on the bidders.
Click here to download complete tender notification
For more details click here or visit http://iitkgp.ac.in/
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