Sealed Tenders under two bid systems are invited from the agencies supplying vehicles (Taxies) with drivers on monthly basis by the Office of the Medical Superintendent, ESIC Hospital, Manesar, as per the requirement mentioned below in the schedule for a period of three years.
Air Conditioned any brand car with 4+1 capacity to be used for 26 days subject to monthly hiring charges of not more than Rs. 25000/-
The Vehicle must be in very good condition and of latest Model. It should not be a Van.
The prescribed tender documents along with the Terms and Conditions can be obtained from the office of the Medical Superintendent, ESIC Hospital, Plot No. 41, Sec-3, IMT Manesar, Gurgaon ( Haryana) between 9.00 am to 4.00 pm on any working days except Saturday (up to 1.00 PM) on or before 17/3/2014 against the payment of Rs. 100/- (One Hundred Only) through Demand Draft issued in favour of ESIC Fund , A/C No.1, Payable at Manesar or can be downloaded from the official website of ESIC www.esic.nic.in. Along with Demand Draft of Rs. 100/- in favour of ESIC Fund, A/C No.1, Payable at Manesar.
The interested travel agencies/taxi providers should submit their quotations in Prescribed Format for Technical Bid ( Annexure 'A' ) and Financial Bid ( Annexure 'B' ) in sealed envelope in two parts viz., technical and price separately along with EMD of Rs 10000/-( Rs Ten Thousand only) on or before 17/03/2014 till 13.00 Hrs. Both the sealed envelopes should be placed in another sealed cover super scribing it “Tender for hiring of Staff Car and shall be dropped in tender box kept in Room no.407, 4th Floor, ESIC Hospital, Plot No. 41, Sec-3, IMT Manesar (Haryana). The Technical bids will be opened on the 17/03/2014 at 14.00 Hrs. in the presence of the Tender Committee and in the presence of the parties or their authorized representatives, if any, who wish to participate in the Tender process. The Price Bid of only those agencies who qualify in the Technical Bid will be opened subsequently. The Medical Superintendent reserves the right to postpone and / or extend the date of receipt / opening of quotations or to withdraw the same, without assigning any reason whatsoever.
OTHER TERMS AND CONDITIONS OF THE TENDER NOTICE
1. Agencies/Establishment must have at least three years standing in the field.
2. The vehicle should be registered in NCR of Delhi / Haryana.
3. The bidder should be a registered firm / company / Proprietorship.
4. The order for providing taxies on monthly basis will be given to the agency which has quoted the lowest rates while meeting all the terms and conditions given in the tender document. However, to safeguard against failure by this agency to provide desired number of vehicles, the Head of the office may empanel other tenderer who are prepared to provide the services as per same terms and conditions as that of L-I ( Firm
who has quoted lowest rates ) tenderer.
5. In case quality of service by the contract agency is found wanting, the Head of the Office may terminate the contract agreement after giving 15 days notice. In case of termination, services of the agencies from the panel will be utilized.
6. The vehicle should be properly and comprehensively insured and should carry necessary ermits/clearance from the Transport authority or any other concerned authority including pollution certificates.
7. The vehicle shall be for the exclusive use of the ESIC Hospital and will not be used by the Contractor for any other purpose. The engagement and employment of drivers and payment of wages to them as per existing provisions of various labour laws and regulations is the sole responsibility of the contractor and any breach of such laws or regulations shall be deemed to be breach of this contract.
8. The driver deputed on duty should not be involved in more than two punch or challan for negligence driving. The firm should ensure that they have arrangement for establishing contact and round the clock service. The drivers employed should carry a mobile no. and have valid driving License.
9. ESIC Hospital, Manesar shall not be responsible for any challan, loss, damage or any accident of the vehicle or to any other vehicles or for the injury of the driver or to any other third party. The loss or damage or legal expenses on this account shall be borne by the Tenderer.
10. Pre-receipted bill shall be submitted by the Tenderer in duplicate duly supported by the copy of Logbook.
11. The tenderer should have the PAN Number and should attach a photocopy of the same.
12. The calculation of mileage shall be from the reporting point to the relieving point and will not be calculated on garage to garage basis.
13. The tenderer should give an undertaking that he or his firm has not been blacklisted by any of the Organization/Government Department as on the date of submission of the
bid.
14. The tenderer shall also certify that he has read and understood the terms and conditions of the tender. He should sign the terms & conditions. The tenders, which are not accompanied by the requisite documents shall be out rightly rejected.
15. The agency shall ensure that odometer of car supplied is properly sealed so that no Tampering is done with a view to inflate distance travelled.
For more details click here or visit http://www.esic.nic.in
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